Add rights retention statement
When submitting your article or conference proceedings you are advised to add the following statement to your manuscript:
“This research was funded in whole or in part by [Funder] [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript (AAM) version arising from this submission.”
This statement applies a Creative Commons Attribution (CC BY) licence to your manuscript.
After the article is accepted for publication (post peer-review) you should deposit your accepted manuscript into a repository, such as ORA.
Communicating with co-authors
In order to use rights retention, all authors on a paper must agree to apply the CC BY licence to the submitted manuscript. It is the corresponding author's responsibility to ensure that all authors consent to rights retention, but this doesn't require the signing of a separate contract document. In some cases, the copyright in work created by co-authors at other institutions may already be subject to rights retention policies. Where this is not the case agreement between the authors via email (for example) to use rights retention would be sufficient. Suggested email text to send to co-authors:
Dear co-author(s)
The University of Oxford’s Open Access Publications Policy incorporates rights retention. This means that I automatically provide the University with the rights to make the author accepted manuscript (AAM) of my journal articles and conference proceedings available under a Creative Commons (CC BY) 4.0 Licence without embargo.
Please see https://openaccess.ox.ac.uk/rights-retention for more information and let me know if you think there is any reason why we cannot make the AAM of our work available on this basis.
Opting Out
If you would like to opt out from applying rights retention to your article or conference proceedings paper, you can do so on a work-by-work basis. A form will be available from 14 October 2024 when the rights retention workflow becomes operational. You should note that opting out may cause your research output to be non-compliant with your funder policy.
